Painless Planning: 4 Significant Ways Meeting Packages Make Your Job Easier

Whether the words “meeting planner” are in your job title or not, if you’ve been tasked with organizing a group gathering off-site, there is a lot of responsibility (and a nearly endless number of moving parts!) involved. That’s why we recommend exploring meeting packages – which make your job easier in four significant ways:

They Save You Time

Looking beyond the actual content of the meeting, there is the venue, audio-visual equipment, F&B, activities and overnight accommodations to arrange. You could research and book each of these services individually, which would require a vast amount of time, or you could look into a complete meeting package that conveniently bundles them all up for you. Consider it one-stop-shopping for the harried meeting planner.

They Keep You On Budget

Because hotel meeting packages have the components you need for your gathering bundled into one inclusive price, there are no surprise fees or pop-up line items to blow your budget. Your invoice comes in at the amount you expect, so you don’t need to haggle with your sales representative. At the same time, you get to impress your supervisor. Think of it as a gold star on your next performance review!

They Add Value

In the “this meeting could have been an email” era, it’s more important than ever to consider attendee engagement. Remember, you’re pulling people away from their personal lives and everyday responsibilities for a few days, all in the name of reaching a goal. Considering this sacrifice, there should be some incentive to attend and participate wholeheartedly.

We recommend booking a meeting package that delivers enhancements and experiences to extend well beyond eight-hour working sessions within the four walls of a meeting room. Think: guided meditation breaks, golf outings, spa treatments and outdoor adventures. “We’re definitely seeing groups allotting more time for team-building – especially in the area of wellness – to reconnect colleagues as the hybrid and remote work models continue to dominate the corporate world,” explains our Director of Sales, Skyler Dowell. “The feedback we receive about these experiences is overwhelmingly positive.”

They (Can) Deliver a Theme

Beyond the function of bundling your required services into one inclusive price, packages can actually elevate your meeting with a built-in theme. Each of our signature meeting packages is centered around a purposeful and immersive concept. From the outdoor splendor of Alfresco Achievements to the wellness focus of Harmony Meetings and the pleasurable pursuits of Goals, Golf & Growth to the boundless adventure of Potomac Performance – you’re sure to find the perfect fit for your team.

Sandy Minkoff, our National Sales Manager, adds, “Of course groups are not locked into these specific themes or inclusions. Every one of our packages has endless options for customization to make the experience more relevant to individual organizations – and more meaningful to their attendees.”

Our expert event planners are ready to help you choose the right meeting package to fulfill your group’s unique requirements and objectives. You can start the conversation here.