Breath of Fresh Air: 4 Things Planners Need To Consider For Outdoor Meetings

Study after study have proven the physiological, mental, cognitive and social benefits enjoyed as a direct result of time spent in green space. The science is clear – when we engage with nature, we improve our overall well-being. That’s why it’s no surprise that planners are increasingly thinking outside the four walls of a meeting room to prioritize attendee wellness. To help in your own site selection, here are four factors we recommend focusing on when considering outdoor conference venues.

Location

Of course, location is always an important consideration when planning a group gathering. But, when choosing outdoor meeting venues, you need to think beyond how convenient the location is for your attendees to reach. The other key factors that will come into play are the weather/season and surroundings/views.

So while a Caribbean Island may offer daily flights, enviable temperatures and stunning vistas, extreme weather is a worrisome risk. With our resort’s location on 500 acres in the picturesque Potomac River Valley less than 12 miles from Dulles International Airport, groups can take advantage of an easily accessible yet serenely secluded setting that boasts pleasantly moderate temperatures – especially throughout the spring and fall months.

Setup

Even once you’ve secured the perfect location, success is not ensured by simply gathering around an outdoor conference table. It’s critical to work with a venue skilled in delivering seamless group experiences in an outdoor setting. You’ll want to ensure that the “room” setup is conducive to your meeting format and that A/V equipment and support and F&B services are delivered frictionlessly. The Lansdowne Resort event team is well-versed in creating engaging outdoor environments that effortlessly fulfill your distinctive vision.

Team Building

In a previous blog, we delved into the importance of team building – and the firm belief that the benefits that can be gained should not be constrained by a conference facility’s footprint. That’s why we offer a wide array of outdoor team activities that bolster camaraderie and collaboration. Even the types of exercises that are traditionally held indoors – such as culinary competitions – can be hosted in open-air settings around our property for a fresh take your attendees will long remember.

Support

Having organized countless outdoor meetings at the resort, our team knows exactly what it takes to get flawless results. From securing an indoor venue as a Plan B in case of inclement weather to the immersive design of our Alfresco Achievements meeting package, which can be customized to your group and goals, you will always have a partner invested in your gathering’s success at Lansdowne Resort.

Our expert event planners are happy to share even more insights – as well as work with you on detailed outdoor meeting ideas to inspire your team. You can begin the conversation here.